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Unmarked trucks on a wet Kenyan highway at dusk.

Fleet Boss · For corporate fleets

Every vehicle. Every driver. One view.

One place for a fleet manager in Kenya: where the vehicles are, how they are driven, whether they are safe, and whether they are serviced. Some tools use hardware on the vehicle.

Talk to us about your fleetSee how it works
Fleet overviewSample · 5 vehicles
VehicleDriverkm/LScoreStatus
KDA ••• ADriver 18.991Moving
KDB ••• BDriver 27.274Needs service
KDC ••• CDriver 39.688Parked
KDD ••• DDriver 46.158Fuel check
KDE ••• EDriver 59.183Moving

Illustrative figures. Not a real fleet.

What Fleet Boss does, in plain terms.

Tracking, drivers, safety, equipment and servicing. Some tools use hardware fitted to the vehicle. Open a group below to see the details.

A truck on a planned route, with alerts for places and road hazards ahead.

Where every vehicle is.

See the fleet on a map: moving, idle or parked. Set an area or a route, and get an alert when a vehicle leaves it or speeds. Download reports when you need a record.

See tracking and fuel
Sample fuel dashboard: tank capacity, fuel used, a refill, and a trip chart.

Where the fuel went.

Fuel use per vehicle, per day and per trip, with odd readings flagged. Figures in this screen are sample.

See fuel monitoring
Sample driving-behaviour gauges for harsh acceleration, braking, sharp turns and speeding.

How people are driving.

Each driver gets a score from how they actually drive: harsh braking, speeding, rapid acceleration. Spoken alerts can reach them on the road. Only an authorised driver should be able to start the vehicle.

See drivers and coaching
An orange tipper with the body raised, labelled for tilt, lock-in and tyre stability.

When something goes wrong.

Rollover, accident, panic and theft alerts. Road and in-cab video when you need evidence. Immobilise a vehicle that should not move. Watch cargo doors, tanker lids, temperature and equipment.

See safety tools
A box truck beside a phone showing a control to immobilise the vehicle.

Stop a vehicle that should not move.

If a vehicle is stolen or should stay parked, an authorised fleet manager can stop it from starting, remotely, with a record of who did it and why.

See immobilisation
An orange forklift with callouts for tracking, battery, drivers, access, impacts and geofencing.

Forklifts and other equipment.

Not every asset has a road. The same tools extend to forklifts and site equipment: tracking, who can use the machine, and impact reporting.

See equipment
A silver saloon on a lift in an open Kenyan workshop, with mechanics at work.

When a vehicle needs work.

Reminders by date, distance or engine hours. Book a vetted UrDrive mechanic, see an itemised estimate, approve extras, and keep the job on that vehicle’s record.

See servicing and records

Every tool, listed.

Jump to a band. Each one shows the product visual. Figures in those visuals are labelled Sample.

See the whole fleet.

Know and coach your drivers.

Keep people, vehicles and cargo safe.

Keep every vehicle serviced and on the record.

See the whole fleet.

A map, a dashboard and the fuel bill — so you can see the fleet without chasing drivers on the phone.

Live tracking, dashboard and reports.

One dashboard for the whole fleet: where each vehicle is, whether it is moving, idle or parked, and whether it is where it should be. Alerts and reports keep you informed without staring at a map.

  • Live vehicle tracking and fleet utilisation
  • Geofences, planned routes and speed alerts
  • Route planning, and a comparison with the route actually driven
  • Reports to download, dashboards shaped to your fleet, and a mobile app for the fleet manager
  • Integrations with the accounting and planning tools you already use
Live fleetIllustration
GeofenceOff routeIdle
  • KDA ••• AMoving · 62 km/h
  • KDB ••• BIdle · 18 min
  • KDD ••• DLeft planned route

Illustration. Not a real map or fleet.

A fuel tanker at the depot after dark.
Fuel at the depot

Fuel monitoring and management.

Fuel is one of a fleet's biggest costs and the easiest to lose track of. Fleet Boss shows fuel use for every vehicle, and flags the readings that do not look right.

  • Fuel use per vehicle, per day and per trip
  • Efficiency compared across vehicles
  • Unusual fill-ups and drops flagged for review
Fuel · last 7 daysSample
Fuel used
1,284 L
Average
8.4 km/L
Flagged
2
  • Mon
  • Tue
  • Wed
  • Thu
  • Fri
  • Sat
  • Sun

FlaggedFriday: a fill-up far above this vehicle's usual. Worth a look.

Illustrative figures. Not a real fleet.

Know and coach your drivers.

A score for how each person drives, alerts while they are on the road, and a lock on who can start the vehicle.

Driver scorecards and behaviour.

See how each driver actually drives. Events such as harsh braking, speeding and rapid acceleration feed a simple scorecard, so coaching starts from facts rather than hunches.

  • A score for every driver, tracked over time
  • Behaviour events tied to the driver and the trip
  • The same view for the whole fleet, ranked
Driver scorecards · this weekSample
  • Driver 191

    Speeding 1

  • Driver 583

    Harsh braking 3

  • Driver 274

    Rapid acceleration 5

  • Driver 458

    Speeding 7 · Harsh braking 4

Illustrative figures and events. Not real drivers.

Voice alerts, hazard warnings and messaging.

Reach the driver while they are on the road. Spoken alerts for overspeeding and sharp turns, warnings about what is ahead, and a way for the driver and the fleet manager to exchange updates.

  • Voice alerts to the driver for overspeeding, sharp turns and more
  • Announcements for hazards ahead, such as narrow roads, bridges and school zones
  • Two-way communication between driver and fleet manager
Driver 3 · live feedIllustration
  • Voice alertSpeed limit ahead. Please slow down.
  • Hazard aheadNarrow bridge in 1 km.
  • Fleet managerCustomer is not ready. Hold at the depot.
  • DriverUnderstood. Holding.

Illustration of the intended experience. Not real messages.

Driver authentication and speed limiting.

Make sure only authorised people drive your vehicles, and that they stay within the speed you set.

  • Only an identified, authorised driver can start the vehicle
  • A maximum speed set for each vehicle
  • Every start attempt recorded against a driver
Who drives, and how fastIllustration
  • Start attemptDriver 2Identified · start allowed
  • Start attemptUnknownNot recognised · start blocked
  • Start attemptDriver 5Identified · start allowed

Speed limit · KDA ••• A

80 km/h

Illustration. Not a live setting.

Keep people, vehicles and cargo safe.

Know in seconds, not hours: tilt, accident, panic, theft, cameras, cargo, cold loads and equipment.

Rollover alerts and monitoring.

When a vehicle tilts past a safe limit, the fleet manager should hear about it straight away, with enough context to act. It matters most for tippers and heavy vehicles working on uneven ground.

  • Tilt monitored against a safe limit
  • Alert to the fleet manager when it is passed
  • Driver, speed and location sent with the alert
Rollover monitoringIllustration
Tilt anglevs. safe limitSpeedat the momentLocationsent with alert
Alert to fleet manager

Tilt past the safe limit on KDD ••• D. Driver, speed and location are attached.

Illustration of the intended alert. Not real data.

Accident, panic and anti-theft alerts.

When something goes wrong, the fleet manager should know in seconds, not hours. A possible accident or a driver's panic press raises an alert with the vehicle and its location.

  • Automatic alert when a possible accident is detected
  • A panic button the driver can press in an emergency
  • Alerts when a door opens or a vehicle moves when it should not
  • The fleet manager can call the driver straight from the alert
AlertsIllustration
  • Door opened while parkedJust now

    KDB ••• B · Depot

    No driver identified

  • Panic buttonJust now

    Driver 3 · KDC ••• C

    Pressed by the driver

  • Possible accidentJust now

    Driver 4 · KDD ••• D

    Sudden impact detected

Illustration of the intended alerts. Not real events.

Night road seen through a pickup windscreen.
From the cab

Video telematics.

Cameras on the road and in the cab give you evidence when it counts, and a way to review driving that numbers alone cannot show.

  • Road and in-cab video
  • Clips saved around events such as harsh braking or an impact
  • Evidence for incidents, insurance and coaching
Video
Road
Cabin
  • Harsh brakingDriver 4 · KDD ••• DClip saved
  • Sudden impactDriver 4 · KDD ••• DClip saved

Vehicle immobilisation.

If a vehicle should not be moving, an authorised fleet manager can stop it from starting, remotely, and there is a record of who did it and why.

  • Limited to authorised fleet managers
  • A deliberate confirmation before anything happens
  • Every action recorded: who, when and why
Vehicle immobilisationIllustration

KDD ••• D

Driver 4 · Parked

Immobilise this vehicle?

  1. 1RequestAn authorised fleet manager selects the vehicle.
  2. 2ConfirmA second, deliberate confirmation is required.
  3. 3ImmobilisedThe vehicle is prevented from starting.
  4. 4RecordedWho, when and why are kept on the record.

Illustration of the intended flow. Not a live control.

Closed cargo doors on a box truck at night.
Cargo doors closed

Cargo door and tanker lid monitoring.

Protect what you are carrying. Know when a cargo door or tanker lid opens, and whether it happened where it should.

  • Alert when a cargo door opens outside a planned stop
  • Every tanker lid open and close, with time, date and place
  • Alerts when a vehicle enters an unauthorised area
Cargo events · KDB ••• BSample
  • Tanker lid openedPlanned stop · Depot08:12
  • Tanker lid closedPlanned stop · Depot08:31
  • Cargo door openedOutside any planned stop11:47

Alert sentThe last event happened away from a planned stop.

Illustrative events. Not a real vehicle.

Temperature monitoring.

For fresh and refrigerated loads, the temperature is the cargo. Fleet Boss watches it live and tells you the moment it leaves its range.

  • Live temperature for temperature-sensitive loads
  • An alert when the load leaves its safe range
  • A record of the trip for customers and compliance
Cargo temperature · todaySample

3.8°C

Now · within range

Above rangeUpper limitLower limit

Alert sentThe load went above its range for a short time. The fleet manager was told.

Illustrative figures. Not a real load.

Forklifts and equipment.

Not every asset has a road to drive on. The same tools can extend to forklifts and other equipment working across one or more sites.

  • Real-time tracking and geofencing for equipment
  • Which operator used which machine, with access control
  • Impact reporting to help cut damage
Equipment fleetIllustration
TrackingDriversImpactsAccessGeofence

Simplified illustration. Not a specific machine.

Keep every vehicle serviced and on the record.

Reminders before a service is due, then a vetted mechanic, an itemised estimate, and a record that stays with the vehicle.

Reminders, inventory and fleet administration.

The paperwork around a fleet, kept next to the vehicles: renewals you must not miss, the tyres and parts you hold, fault data from the vehicle itself, and the drivers, orders, suppliers and customers around the work.

  • Service and document renewal reminders, by date, distance or engine hours
  • Vehicle diagnostics to catch faults early
  • Tyre and parts inventory
  • Drivers, orders, suppliers and customers in one place
Reminders and inventorySample
  • KDB ••• BInsurance renewalIn 12 days
  • KDA ••• ANext serviceIn 850 km
  • KDE ••• EAnnual inspectionOverdue
  • Tyres, 205/65 R158 in stock
  • Oil filters14 in stock

Illustrative data. Not a real fleet.

A silver saloon on a lift in an open Kenyan workshop, with mechanics at work.
In the workshop

Maintenance and vehicle records.

Book vetted mechanics for every vehicle in one place. Each job is itemised before it starts, extra costs wait for your approval, and the completed work lands in that vehicle's record.

  • Book services and repairs for any vehicle in the fleet
  • Itemised estimates, with approval for extra costs
  • A permanent service history for every vehicle
Fleet maintenanceSample
  • KDB ••• BPeriodic car service
    Due in 6 days
  • KDD ••• DFront brake pads + disc skim
    Estimate awaiting approval
  • KDA ••• ATyre rotation + balance
    Completed
  • KDC ••• CAC service & repair
    In progress

Every completed job is added to that vehicle's record. Illustrative data.

Built on the UrDrive network.

  • Vetted mechanics

    Every garage and mechanic is reviewed by UrDrive before taking a booking.

  • Clear, itemised estimates

    Parts and labour before work starts. Extra costs need your approval.

  • A record for every vehicle

    Each completed job is added to the vehicle’s history.

Tell us about your fleet.

Share how many vehicles you run and what you need most. We will come back to you directly about Fleet Boss.

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